How Micropole helped a shipbroker evolve its payroll management system
Insights from a leading French shipbroker and key global player. With an approach combining innovation and market analysis, the group offers tailor-made solutions adapted to the complex challenges of maritime transport.
Issues
Operating on several continents, our customer juggles the complexities of international markets, currency diversity and the management of a global customer base and operations. In addition, the group is supported by a team of specialists in over 20 offices worldwide.
In order to meet the growing demands of the industry, companies need to increase their responsiveness to market fluctuations and optimize their services. To achieve this, financial management is a major challenge, particularly compensation management. It has to deal with a variety of local regulations, multiple currencies and complex, country-specific compensation structures.
To optimize its payroll management process, the company decided to implement an EPM solution, with three major challenges in mind:
- Centralization of data from existing information systems (ERP, Excel, PowerBI, etc.)
- Optimize decision-making processes by structuring, centralizing and harmonizing data to facilitate decision-making.
- Real-time simulations to provide controllers and management with a tool to model the impact of salary decisions in real time.
Method
Micropole was chosen to implement their new compensation planning and control tool.
In order to choose the best EPM solution for our customer, we summarized the needs expressed during the workshops, structured them, created a data mapping and compared the different solutions available on the market.
Pigment was chosen to implement their payroll management solution, which stands out for its agility, analysis power, ergonomics and ease of integration:
Implementation of a monthly and annual HR process
- Employee master data management
- Managing employee mobility across the company
- Compensation management with multi-currency management (15 different currencies) to ensure international consistency and take account of local specificities.
Implementation of a multi-level salary review process with data validation workflow
- Centralize data in an interactive employee file
- Two-stage annual review allowing managerial recommendations to be taken into account and final validation by the Executive Committee
- Versioning functions for multiple simulations in real time
- Workflow functionalities for secure processes and budget management
Implementation of P&L reporting: real-time, multi-level simulations (individual, departmental, group level) to better anticipate financial impacts.
- Cost management and allocation
- Performance analysis by department and by employee
- Audit trail through the user modification tracking functionality, enabling you to identify all the changes that have taken place in the model.
In just 5 months (2 months for scoping and tool selection, 3 months for deployment), BRS Shipbrokers now has an agile, high-performance solution for effectively managing its payroll.
Benefits
- Alignment between HR and Finance forecasts.
- Reduced processing times for payroll data.
- Accelerate decision-making processes with immediate simulations and reliable data.
- Reduced budget variances thanks to fine-tuned management of remuneration envelopes by department, combined with precise simulations.
- Time-saving decision-making thanks to multi-level simulations and the versioning system, improving performance management.
- Increased agility to adapt strategy.
- Enhanced user satisfaction thanks to an intuitive, flexible tool.
